The Global Conversation Event Terms and Conditions

SPONSOR TERMS & CONDITIONS

TERMS: This contract is between 50/50Women on Boards, Inc., referred to herein as “50/50WOB”, hosting The Global Conversation on Board Diversity and City/State Conversation on Board Diversity Events, known as the “Events” and the party entering into this agreement to sponsor the Event, referred to as the “Sponsor” of the Event. Collectively 50/50WOB and the Sponsor are referred to as the “Party” or “Parties.”

PAYMENT: Sponsor shall pay the Sponsor fee to 50/50WOB immediately by credit card or by invoice. Invoice payments are due within 30 (thirty) days of receipt from 50/50WOB. All payments to be paid in U.S. Dollars. Upon accepting these terms, and finalizing registration, a confirmation email with a receipt of purchase will be sent to the email account used to register for the Event. 50/50WOB reserves the right to refuse the Sponsor’s participation in the Events if Sponsor is in arrears of any payment due to 50/50WOB. If Sponsor fails to make the required payment in a timely manner, 50/50WOB may terminate the contract and Sponsor’s participation in the Events without obligation to refund monies previously paid and has the right to omit the Sponsor, not paid in full, from the official Event website pages, online event, and social media platforms. 

SPONSOR CANCELLATION: If Sponsor desires to defer the contract, Sponsor may only do so by giving written notice to 50/50WOB with evidence of receipt. In such event, Sponsor revenue will be deferred to the following year. Sponsor understands that the benefits may slightly change year-over-year. 50/50WOB and Sponsor will work together in good faith to assign benefits based on the sponsorship payment. 

CHANGES TO THE EVENTS: If for any reason beyond 50/50WOB’s control (e.g., fire, casualty, flood, epidemic, earthquake, explosion, accident, blockage, embargo, inclement weather, governmental restraints, act of public enemy, riot or civil disturbance, impairment or lack of adequate transportation, technology, power or connectivity outages, inability to secure sufficient labor, technical or other personnel, municipal, state or federal laws, pandemic or act of God), the Event, or any part thereof, is prevented from being held or interrupted, 50/50WOB may postpone or cancel the Event. In such event, 50/50WOB shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue thereof, and Sponsor waives claims for damage and/or liability arising there from. 

POSTPONEMENT OF EVENT: If for any reason the dates of the Event should be changed, no refund will be due to Sponsor. 50/50WOB will fulfill any Sponsor benefits in relation to the Events on the new date. 50/50WOB shall not be financially liable or otherwise obligated if the Event is postponed. 50/50WOB and Sponsor will work together in good faith to assign benefits based on the sponsorship payment.

LIMITATION OF LIABILITY & INDEMNITY:  Neither 50/50WOB nor any of its officers, agents, employees or other representatives, shall be held liable for, and each is hereby released from any damage, loss, harm, or injury to the person or property of Sponsor or any of its visitors, officers, agents, employees or other representatives, resulting from Sponsor’s participation in the Event, licensing and/or use of Sponsorship space hereunder, or the failure of 50/50WOB to make available the Sponsorship space/Sponsorship or hold the Events, however caused, including that caused by 50/50WOB’s, or its officers’, agents’, employees’ or other representatives’ negligence. Sponsor shall indemnify, defend, and hold harmless 50/50WOB and its respective directors, officers, employees, agents and representatives, from, any and all claims, demands, suits, liability damages, loss, costs, attorneys’ fees, and expenses of any kind which might result or arise from Sponsor’s participation in the Events, Sponsor’s licensing and/or use of Sponsorship space hereunder, or any action or failure to act on the part of Sponsor or its officers, agents, employees, or other representatives. Sponsor represents and warrants that it complies with all Event rules & regulations; and that it holds the necessary rights to permit the use of the logo and other materials it provides to 50/50WOB for the purpose of this contract; and that the use, reproduction, distribution, or transmission of these materials will not violate any laws or any rights of any third parties, including, but not limited to, such violations as infringement or misappropriation of any copyright, patent, trademark, trade secret, music, image, or other proprietary or property right, false advertising, unfair competition, defamation, invasion of privacy or rights of celebrity, violation of any anti- discrimination law or regulation, or any other right of any person or entity.

COPYRIGHTED MATERIALS: Sponsor shall not violate any copyrights with respect to writings, music or other material used by it at the Events or at any affiliated function and assumes sole liability and responsibility for the use and display of all copyrighted materials at the Events and shall obtain any and, all necessary licenses. 

LISTINGS AND PROMOTIONAL MATERIALS: By participating in the Events, the Sponsor grants to 50/50WOB a limited non-exclusive license, during the term of this agreement, to display and reproduce the name, trade names and product names of Sponsor in any of 50/50WOB’s directory (print, online or other media) listing the Sponsoring companies at the Events and to use such names in Events promotional materials. 50/50WOB shall not be liable for any errors in listings or descriptions or for omissions. Sponsor’s items and personnel appearing during the Events may be included in Event image captures, photographs or screen shots and used for the Events promotional purpose. Notwithstanding the foregoing, or any other provision in this Agreement, the Parties hereby agree and acknowledge that each Party retains exclusive ownership of any of its materials, content, or information it provides under this Agreement, including without limitation, all intellectual property rights in and to its trademarks and confidential information. All benefit terms as outlined above must comply with this provision. This provision will survive the termination or expiration of this Agreement. The rights granted pursuant to this Section may not be licensed, transferred, or assigned to a third party.

ANTI-BRIBERY: The Sponsor, its employees, officers, directors, partners, stockholders, subcontractors, and agents, shall not, directly, or indirectly, make any payment, or offer or transfer anything of value, or agree or promise to make any payment or offer or transfer anything of value, directly or indirectly, for any improper purpose or to improperly influence any party. Each Party certifies that it is in compliance, and shall remain in compliance, with all applicable anti-corruption laws, including but not limited to the U.S. Foreign Corrupt Practices Act and the U.K. Bribery Act. Each Party shall immediately notify the other party if it fails to meet any of its obligations in this paragraph. In the event of a breach of this paragraph, each party further agrees to provide any, and all information requested by the other party to support an investigation related to the breach. The Sponsor understand that a breach of this paragraph will be deemed to be a material breach of the Agreement, 50/50WOB will have the right to terminate the Agreement with immediate effect, exempt of liability or losses.

EQUAL OPPORTUNITY: Each Party represents that its performance under this Agreement does not and will not violate, infringe, or conflict in any manner with any right of any other entity.

AGREEMENT TO TERMS, CONDITIONS AND RULES: Sponsor agrees to observe and abide by the foregoing terms, conditions, and rules, and by such reasonable additional terms, conditions and rules made by 50/50WOB from time to time for the efficient and safe operation of the Events all of which constitute a part of this Agreement. 

NO WAIVER: The failure of either Sponsor or 50/50WOB to enforce any of their rights under this contract shall not constitute a waiver or modification of this contract, and either the Sponsor or 50/50WOB may, within the time provided by applicable law, take appropriate action to enforce any such rights. The rights of either Party under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of the Party whose rights are being waived.

SEVERABILITY: If any term or provision of this contract shall to any extent be held invalid or unenforceable, the remaining terms and provisions of this contract shall not be affected thereby, but each term and provision hereunder shall be valid and enforced to the fullest extent permitted by law.

MODIFICATIONS/ASSIGNMENT: No supplement, assignment, amendment, or modification of this contract shall be effective unless it is in writing and signed by both Sponsor and 50/50WOB.

ENTIRE AND BINDING CONTRACT: This contract constitutes the entire contract between 50/50WOB and Sponsor with respect to the Events and supersedes all prior written and oral contracts or statements not referenced herein. No representation, statement, condition, warranty, or contract not contained or referenced in this contract, or modification to this Contract shall be valid and binding on the parties unless set forth in writing and signed by both parties

 

REGISTRANT TERMS AND CONDITIONS

These terms and conditions (the “Terms”), apply to all Event Participants. Your attendance at an Event indicates your agreement to these Terms. Participants must be over the age of 18.

REGISTERING FOR THE EVENTS: Validly registering for an Event shall entitle you to admittance to that Event as a Participant, subject to these Terms. The Registration Details of each Participant must be registered (whether in their personal capacity, or as a representative of a company or other legal entity). We reserve the right to exclude from any Event any individual whose name does not appear on our register of Participants at the start of the Event.

REGISTRATION FEES: Payment in full of any applicable Fees for the Event is due upon registration. If such payment is insufficient or declined for any reason, 50/50 Women on Boards, Inc. may refuse entry to the Event. Fees for Online Events or any Event with an online element are quoted inclusive of any applicable tax.


REGISTRANT REPRESENTATIVE: If you register for an Event as a representative of a company or other organization you confirm that you have authority to agree to these Terms on behalf of the company, other organization, or person. You shall also ensure Participant(s) from the company or other organization attending the Event are made aware of and shall be bound by these Terms.

ACCURATE REGISTRATION DETAILS/MODIFICATIONS: When registering for an Event, you must provide us with accurate and complete Registration Details. It is your responsibility to inform us of any changes to that information (including, without limitation, your email address) by updating your details on the relevant section of the applicable website or contacting us using the contact information provided to you in any Event Confirmation. All registrations for Events are subject to availability and to acceptance by 50/50 Women on Boards, Inc., at its absolute discretion. If you lose your event registration details, please use applicable website, or contact information provided to you to retrieve your registration details with enough time before the start of your event.

NON-TRANSFERABLE TICKETS: Participants may not sell, transfer, or share their Event registration pass. Registered Participants may be substituted by other individuals at no extra cost by notice in writing to 50/50 Women on Boards, Inc., subject to compliance with these Terms, including (without limitation) the need for any substitute individuals to provide Registration Details at least two (2) business days in advance of attending the Event and subject to screening. 

PARTICIPANT REQUIREMENTS: Each Participant shall observe the rules, policies and procedures of the Event including in relation to health and safety and any reasonable instructions issued by 50/50 Women on Boards, Inc., and/or the management of an Event Venue. Each Participant shall behave in a respectful, professional and appropriate way that does not breach the laws or regulations of their home country or of the host country or that risks bringing the Event or Women on Boards, Inc into disrepute; ensure they have adequate insurance for their own requirements, including personal accident, and travel insurance, prior to attending any Event; and ensure they have all necessary travel documentation, including but not limited to visas and other entry permits into the country where the Event is held, and that they comply with all health formalities and any applicable laws. 50/50 Women on Boards, Inc. is only hosting Events, and is therefore, not obliged to provide any insurance advice or assistance to cover losses and will not be held liable for any Event hosts that breach their virtual event obligations by hosting in-person gatherings or functions in addition to or as part of their events. You agree that any travel to and attendance to any Event is at your own risk and not the responsibility of 50/50 Women on Boards, Inc.  or its event producers, vendors, constituents, directors, employees, or volunteers, as set in the “Limitation of Liability.” The Participant hereby waives any and all rights to make any claim against 50/50 Women on Boards, Inc., the Event Venue, the Sponsors and the officers, directors, owners, managers, employees, representatives, agents, successors and assigns of any of the foregoing for any Losses arising from Participant’s traveling to or attending an in-person gathering for an Event.

PARTICIPANT OBLIGATIONS: 50/50 Women on Boards, Inc., reserves the right to refuse entry by any Participant to an Event, to remove any Participant from an Event, or block them from an Online Event Platform without any liability if, in its sole discretion, it determines that such Participant’s presence or conduct could: (i) cause 50/50 Women on Boards, Inc. its partners, sponsors, vendors, attendees or Online Event Platform or the Participant to fail to comply with applicable law, including in circumstances where the transactions or payments contemplated under these Terms are in breach of, or otherwise targeted by other laws; or (ii) disrupt the Event, threaten the safety (including online) of other attendees or hinder the enjoyment of the Event by other attendees, without prejudice to any other rights or remedies available to 50/50 Women on Boards, Inc. 50/50 Women on Boards, Inc., reserves the right to recover from you any loss or damage incurred or suffered by 50/50 Women on Boards, Inc., the Event Venue, the Online Event Platform or any other Participants as a result of your conduct at the Event or failure to comply with these Terms. Participant shall not be entitled to a refund of any Fees.

INTELLECTUAL PROPERTY RIGHTS: All Intellectual Property Rights in and to Events and in the Content relating to Events are the property of 50/50 Women on Boards, Inc. or its third-party content providers. We may provide a license to third parties, including Event Sponsors, to use the Content at our sole discretion. Participants may use the Content solely for their own personal use and benefit and not for resale, distribution, or other commercial purposes. The Event Marks may not be used without 50/50 Women on Boards, Inc.’s prior written permission. Any request for permission to republish, reprint or use for any other purpose any of the Content or Event Marks should be sent by email to the 50/50 Women on Boards, Inc. contact as described in your Event Confirmation. The Software belongs to 50/50 Women on Boards, Inc.’s suppliers. Your use of the Software is governed by the terms of any license agreement that may accompany or be included with the Software and you must not install or use any Software unless you agree to the terms of such license agreement.

TECHNICAL SUPPORT FOR ONLINE EVENTS: You are responsible for procuring the necessary equipment and the payment of any charges necessary to access and/or use any Events or Content (where applicable). 50/50 Women on Boards, Inc. is not responsible for the reliability or continued availability or speed or quality of the telephone or internet lines and/or equipment that you use to access and/or use any Event or Content. In relation to any Events which require online internet access, such as webinars, forums, online or virtual Events, it is your responsibility to ensure that your systems are compatible with our technology or the technology of our Online Event Platform prior to registering for such an Event. 50/50 Women on Boards, Inc. is not liable or responsible for any technical issues which may arise as a result of your failure to ensure compatibility of our technology with your systems. Similarly, we are not liable or responsible for any delay, disruption, or disturbance in the operation of the internet or problems caused by your internet service provider or for any telecommunications failures which are beyond our control. Access to on-line Content may not be available as a result of downtime for repairs, maintenance and/or repairs to 50/50 Women on Boards, Inc. websites, Online Event Platforms and systems.

ACCESS TO ONLINE EVENTS: Participants who register for the Online Events, granting access to the online Content, will be required to use the email they used to register and set up a password. Attendance at the Online Event may be subject to additional Online Event Platform Terms. By attending an Online Event you are deemed to accept any such additional Online Event Platform Terms. Participants are not permitted to share username and password details with any other person(s) (including for the avoidance of doubt, any other colleague, employee, partner, director, agent or representative of the Participant or your company); or to make their usernames and passwords available to multiple users on a network. Participants are responsible for access to any Event, Online Event Platform and/or use of any Content by them or anyone else using their usernames and passwords and for preventing unauthorized use of any such usernames and passwords. If you believe there has been any breach of security (such as the disclosure, theft or unauthorized use of any username, password, or any payment information), you must notify us immediately by emailing the support contact in your Event Confirmation. 

An Online Event may include discussion groups, virtual meeting rooms and other forums (“Interactive Areas”) enabling interaction between Participants and Sponsors. We do not control and are not responsible for information and/or materials posted to Interactive Areas by Participants or Sponsors (“User-Generated Content”) and cannot guarantee the veracity or accuracy of any such User-Generated Content. All use of the Interactive Areas is at your risk, and you should not rely on User-Generated Content in any way. You hereby grant 50/50 Women on Boards, Inc. a non-exclusive, perpetual, royalty-free license to use, reproduce, modify and/or sub-license all or any part of the User-Generated Content posted by you or any of your representatives. 50/50 Women on Boards, Inc. may, without notice to you or any third party, delete, move, or edit any such User-Generated Content or part of it. To the extent permitted under applicable law, you hereby waive all moral rights or rights of a similar nature in any jurisdiction in any User-Generated Content. You are responsible for the content of the User-Generated Content which you contribute and must comply with the restrictions set out below when publishing it. We are under no obligation to monitor User Generated Content. You may not, within the Interactive Areas post, publish, link to, upload, download, send, distribute, use or re-use any information or material which: (a) is obtained in breach of confidence or which contains confidential information or infringes any intellectual property rights or rights of privacy or other rights of any third party; (b) is offensive, threatening, abusive, indecent, defamatory, obscene; (c) is unlawful; (d) constitutes unsolicited advertising or promotional material of any type; (e) constitutes or contains a virus or other harmful component or malware; or (e) which is or could be taken to be the provision of advice (including, without limitation, investment advice). You may not use any Interactive Area: (a) for any unlawful purpose; (b) to impersonate any person, company, group, or entity or misrepresent a relationship to or with any of the same; or (c) to collect, store, disclose or otherwise process any personal data in relation to your use of any Interactive Area without the express consent of the relevant individual. You agree to reimburse us for any losses, damages, costs, and expenses which we may incur as a result of your publication of User-Generated Content.

CHANGES TO THE EVENT: Although 50/50 Women on Boards, Inc. Event programs are correct at the time of publication, we may exchange the format, Content, venue, speakers, hosts, moderators and/or timing of an Event. 50/50 Women on Boards, Inc.  shall use its reasonable endeavors to notify all Participants of any such changes prior to an Event.

FORCE MAJEURE: If, as a result of Force Majeure, 50/50 Women on Boards, Inc.  cancels the Event, 50/50 Women on Boards, Inc.  shall use its reasonable endeavors to reschedule the Event to take place within three months of the original Event Dates. Without prejudice to 50/50 Women on Boards, Inc.,   50/50 Women on Boards, Inc. accepts no liability and shall pay no compensation where the performance of its obligations is made impracticable or impossible by or as a result of Force Majeure.

CANCELLATION AND SUBSTITUTION: Tickets are non-refundable. We may in exceptional circumstances need to cancel or postpone an Event, in which case we shall notify you as soon as reasonably practicable. In the event of postponement, we shall offer you the option to re-register for the rescheduled Event or, substitute your registration to another participant. 50/50 Women on Boards, Inc.  accepts no liability and shall pay no compensation where the performance of its obligations is made impracticable or impossible by or as a result of Changes to the Event or Force Majeure.

PEROSONAL DATA & USE: 50/50 Women on Boards, Inc. is committed to data privacy and protecting your personal information. 50/50 Women on Boards, Inc. will process any personal data which it obtains or holds in relation to a Participant only for the purposes of carrying out its obligations under these Terms. A valid email address is required for all registrants. By submitting your email address during the event registration process, you agree that 50/50 Women on Boards, Inc. and its event partners may send you event-related information. 50/50 Women on Boards, Inc. uses the personal data you provide during registering for administering your participation in the Events. This may include information about the Event’s content, logistics, payment, updates, and additional information related to the Events. We may disclose your personal data to third party service providers engaged by 50/50 Women on Boards, Inc. to assist in the conduct of the Event including, but not limited to Event registration, communications, access, administration (including before, after and during the Event), invoicing and payment, delegate lists, post-Event feedback, quality checks, Participant verification, research, and polling. We shall use your personal data for the purpose of providing services in relation to Events. Except as described herein, 50/50 Women on Boards, Inc. will not disclose your personal data to any other third party without your consent except where required to do so by law. You will also have an opportunity to opt-in to other communication from 50/50 Women on Boards, Inc. By attending the Event you acknowledge that the VIP Panel Webinar session with only the VIP Panelists visible will be recorded. Your consent to record the event will be requested. At the time of the event, you must accept the terms to record the session to attend. Your video and image will not be viewable during the webinar recording. If you do not wish to accept the terms to record the webinar at the time of the event, 50/50 Women on Boards, Inc. will not refund your ticket. The chat will also be recorded for internal purposes and to ensure compliance of the event Terms. Further, 50/50 Women on Boards, Inc. reserves the right to use your name and likeness in future marketing materials, including social media channels, websites, and print material, without obtaining any further approval from you or making any payment to you. If you do not wish for your name to be used, please email info@5050wob.com.

LIMITATION OF LIABILITY: You agree that your access to any Event and your use of any of the Content is at your sole risk and responsibility and acknowledge that all Content is provided “as is” and “as available”. The Content is made available for your general information and any advice, opinion, statement, or other information forming part of the Content is not intended for trading or to address your requirements. The Content does not constitute any form of advice, recommendation, or arrangement by us. Appropriate independent advice should be obtained before making any such decision. Except as expressly stated in this Agreement, neither 50/50 Women on Boards, Inc. nor any of the Sponsors make any express or implied warranty or representation in connection with the Event. 50/50 Women on Boards, Inc. shall not be liable, whether based on a claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of or in relation to these Terms, for any indirect or punitive Losses. 50/50 Women on Boards, Inc.’s. total liability to a Participant, whether based on an action or claim in contract, tort (including negligence), contract, breach of statutory duty or otherwise arising out of, or in relation to these Terms or an Event shall not exceed the total amount of the Fees paid or payable under these Terms.

ANTI-BRIBERY: Participant certifies that it is in compliance, and shall remain in compliance, with all applicable anti-corruption laws, including but not limited to the U.S. Foreign Corrupt Practices Act and the U.K. Bribery Act.

AMENDMENTS: We may make amendments to these Terms from time to time. Any such amendments shall be posted here. Amendments will be effective immediately on the amended Terms being posted on the Online Event Platform and you will be deemed to have accepted them if you attend the Event.

ENTIRE AGREEMENT: These Terms together with the registration form (where relevant) state the entire agreement and understanding between you and 50/50 Women on Boards, Inc.  relating to your attendance at the Event and supersedes all previous terms, communications, and discussions whether written or oral relating to that subject matter.

 

DEFINITION OF TERMS USED: 

“Anti-Bribery Legislation”: the US Foreign Corrupt Practices Act 1977, UK Bribery Act 2010 and any other applicable anti-bribery legislation.

“Business Day”: Monday through Friday, not including a Saturday or Sunday.

“Content”: Materials, data, information, and products provided by 50/50  Women on Boards, Inc., or its Event partners, including, without limitation, Sponsors and/or the Event Venue.

“Event”: An event operated by or on behalf of 50/50 Women on Boards, Inc.  including a conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training, ancillary Events and Online Events.

“Event Confirmation”: Our written (including digital) confirmation of your registration for a place at that Event.

“Event Dates”: The dates on which the Event is scheduled to take place.

“Marks”: Trademarks and service marks owned by or licensed to 50/50 Women on Boards Inc. relating to the Event.

“Sponsor”: A person, including without limitation an entity, which has entered into a sponsorship agreement with 50/50 Women on Boards, Inc. The term “Sponsor” includes a Sponsor purchase or Leadership Committee Grouping purchase. 

“Fee”: The fee payable by a Participant (or Sponsor on behalf of a Participant) to attend an Event.

“Force Majeure”: Circumstances which are in any way beyond the control of 50/50 Women on Boards, Inc. and which are likely to in any way affect the successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for us to host the Event or perform our obligations under these Terms, including circumstances which directly affect the Participants in their home countries resulting in a material percentage of the Participants being likely to be prevented from attending the Event.

“Intellectual Property Rights”: Patents, rights to inventions, copyright and neighboring and related rights, moral rights, trademarks and service marks, business names and domain names, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights.

“Losses”: Actions, damages, claims, liabilities, costs, losses, and expenses.

“Online Event”: an online, virtual or non-physical conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training, or other events.

“Online Event Platform”: Any website, platform, forum, or other online environment used by 50/50 Women on Boards, Inc. for the purposes of hosting an Online Event.

“Online Event Platform Terms”: Any additional terms and conditions applicable to registration to and/or attendance at an Event on an Online Event Platform.

“Participant/You/Your”: an individual who attends an Event in any capacity other than as a representative of 50/50 Women on Boards, Inc.  or of the Event Venue or Online Event Platform.

“Registration Details”: The personal data provided by Participants when they register to attend an Event.

“Software”: The online software applications made available for access or download from our or our supplier’s or event partner’s websites in relation to any Event or Content.

“Sponsor Guest”: A Participant who attends an Event on behalf of or using an invite provided by an Event Sponsor using a delegate pass (including digital) issued to the Event Sponsor as part of the agreed sponsorship package, and any reference in these Terms to Participant shall include Sponsor Guest unless expressly stated otherwise.

“Venue”: The place at which an Event occurs.