50/50 Women on Boards Privacy Policy

LAST UPDATED MARCH 3, 2023

Welcome to 50/50 Women on Boards™, Inc. (“50/50 WOB”, “we”, “our”, “us”). This Privacy Policy describes how 50/50 WOB collects, uses, stores, and discloses your information when:

• You access and use our website at www.5050wob.com, or any other mobile application, web application, or website where this Privacy Policy is posted (“Sites”);
• You engage with our services, competitions, nominating processes, or other features (“Services”);
• You communicate with us in any manner, including by e-mail, text, or telephone (“Communications”); and
• We interact with certain third parties, such as our service providers, governmental agencies, and other parties (“Third Parties”).

1. Who are we?

50/50 WOB is a non-profit 501c3 education and advocacy campaign committed to advancing diversity on boards.

2. How do we collect our statistical data?

We obtain company data for the Gender Diversity Index™ from Equilar, and public sources such as SEC filings or company websites. All company data is verified at least once annually. While we intend our information to be accurate, please notify us if you find an error.

3. How do we collect personal data?

Directly. We obtain personal data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us with their business card(s), complete our online forms, engage with our Sites or Services, subscribe to our newsletters, submit nominations, and email blasts, register for webinars, attend meetings or events we host, visit our offices or for recruitment purposes. We may also obtain personal data directly when, for example, we are establishing a business relationship, performing professional services through a contract, delivering our Sites and Services, or through our hosted software applications.

Indirectly. We obtain personal data indirectly about individuals from a variety of sources, including data from sponsors or connections made via email. We may attach personal data to our customer relationship management records to better understand and serve our business partners, subscribers, and individuals, satisfy a legal obligation, or pursue our legitimate interests.

• Public sources — Personal data may be obtained from public registers (such as websites), news articles, and internet searches.
• Social and professional networking sites — If you register or login to our websites using social media (e.g., LinkedIn, Google, or Twitter) to authenticate your identity and connect your social media login information with us, we will collect information or content needed for the registration or login that you permitted your social media provider to share with us. That information may include your name and email address and depending on your privacy settings, additional details about you, so please review the privacy controls on the applicable service to set how much information you want shared with us.
• Business clients — Our business clients may engage us to perform professional services which involves sharing personal data they control as part of that engagement. Our services may also include processing personal data under our clients’ control on our hosted software applications, which may be governed by different privacy terms, policies, and notices.

4. What categories of personal data do we collect?

We may obtain the following categories of personal data about individuals through direct interactions with us, or from information provided through client engagements, from applicants, our suppliers and through other situations including those described in this Privacy Notice.

• Personal data. Here is a list of personal data we commonly collect to conduct our business activities.
  • Contact details (e.g., name, company name, job title, work and mobile telephone numbers, work and personal email and postal address).
  • Financial information (e.g., credit card, ACH, etc. for individual or corporate purchases).
  • With permission we may images of attendees at during our virtual workshops or in-person events.
• Sensitive personal data. We typically do not collect sensitive or special categories of personal data about individuals other than our own employees. If personal data is made public by the individual themselves, such processing would only be undertaken as necessary for 50/50WOB to exercise its rights and obligations as an employer (including for occupational health purposes), protect the vital interests of individuals, establish, or defend legal claims or with the explicit consent of the individual(s) concerned. Examples of sensitive personal data we may obtain, or otherwise hold, include:
  • Personal identification documents that may reveal race, religion, or ethnic origin.
  • Information provided to us by our clients during a professional engagement.
  • Diversity and equal opportunity information volunteered by participants in certain 50/50WOB professional programs and workshops.
  • Health data where the processing is necessary to monitor entry into workplace and provide a safe environment for our staff, clients, and suppliers.
• Location-based data. We may process geographical locations where you attend events.

5. What lawful reasons do we have for processing personal data?

We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:

• Contract – We may process personal data to perform our contractual obligations owed to (or to enter a contract with) the relevant individuals.
• Consent – We may rely on your freely given consent at the time you provided your personal data to us.
• Legitimate interests – We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable, and balanced. These may include:
  • Delivering services to our clients – To deliver the professional services our clients have engaged us to provide including information on new products and services.
  • Direct marketing – To conduct and analyze our marketing activities. To deliver timely market insights and specialty knowledge including tailor-made online experience we believe is welcomed by our business clients, subscribers and individuals who have interacted with us.
  • Monitor our IT systems – Prevent fraud or criminal activity and protect our IT systems.
  • Corporate responsibility – Comply with our corporate and corporate social responsibility commitments.
• Legal obligations – We may process personal data to meet our legal and regulatory obligations or mandates.
• Public Interest – We may process personal data to perform a specific task in the public interest or in the exercise of official authority.
• Vital Interests – We may process personal data to protect the vital interests of the individual or another natural person.

6. Why do we need personal data?

We use your data for the following non-exclusive list of purposes:

• Promoting our professional services, products, and capabilities to existing and prospective registered guests and sponsors.
• Sending invitations and providing access to guests attending our events and webinars or our sponsored events.
• Personalizing online landing pages and communications we think would be of interest based on interactions with 50/50WOB.
• Administering, maintaining, and ensuring the security of our information systems, applications, and websites.
• Authenticating registered users to certain areas of our sites.
• Processing online requests, including responding to communications from individuals or requests for proposals and quotations.
• Contacting journalists regarding company press releases.
• Running a series of development programs for education and learning purposes for clients, sponsors, and individuals.
• Complying with legal and regulatory obligations relating to anti-money laundering, terrorist financing, fraud, and other forms of financial crime.
• Compiling health and safety data (directly or indirectly) following an incident or accident. Indirect data can take many forms including an incident report, first aider report, witness statements, and footage.
• Collecting health data to assess, monitor and control spread of infectious diseases and to provide a safe environment for our employees, clients, and suppliers.

7. Do we share personal data with third parties?

We may occasionally share personal data with trusted third parties to help us deliver efficient and quality services. These recipients are contractually bound to safeguard the data we entrust to them. We may engage with several or all the following categories of recipients:

• Parties that support us as we provide our services (e.g., providers of telecommunication systems, IT system support, archiving services, document production services and cloud-based software services).
• Payment services providers.
• Marketing services providers.
• Law enforcement or other government and regulatory agencies (e.g., HMRC) or to other third parties as required by, and in accordance with, applicable law or regulation.
• Health government bodies and external service providers (health, facilities, estate management) to assess, monitor and control the spread of infectious diseases.

8. Do we use cookies?

Our websites may use cookies. Currently we use cookies for analytical purposes. 50/50WOB uses Google Analytics. To provide web site visitors with more choice on how their data is collected by Google Analytics, Google has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to indicate that information about the website visit should not be sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not prevent information from being sent to the website itself or to other web analytics services. We also use tracking pixels. 50/50WOV and its service providers will use tracking pixels to track the effectiveness of third-party web sites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and manage cookies. You have the option to render some tracking pixels unusable by rejecting their associated cookies. The tracking pixel may still record an anonymous visit from your IP address, but cookie information will not be recorded. In some of our newsletters and other communications, we will monitor recipient actions such as email open rates through embedded links within the messages. We collect this information to gauge user interest and to enhance future user experiences.

9. What are your data protection rights?

• Access – You can ask us to verify whether we are processing personal data about you, and if so, to provide more specific information.
• Correction – You can ask us to correct our records if you believe they contain incorrect or incomplete information about you.
• Right to Object to Direct Marketing including Profiling – You can object to our use of your personal data for direct marketing purposes, including profiling. We may need to keep some minimal information to comply with your request to cease marketing to you.
• Right to Withdraw Consent – You can withdraw your consent that you have previously given to one or more specified purposes to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.

10. What about personal data security?

We have put appropriate technical and organizational policies and procedures in place to protect personal data (including sensitive personal data) from loss, misuse, alteration, or destruction. We aim to ensure that access to your personal data is limited only to those who need to access it. Those individuals who have access to the data are required to maintain the confidentiality of such information. If you have access to parts of our websites or use our services, you remain responsible for keeping your user ID and password confidential. Please be aware that the transmission of data via the Internet is not completely secure. While we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our site; any transmission is at your own risk.

11. How long do we retain personal data?

We retain personal data to provide our services, stay in contact with you and to comply with applicable laws, regulations, and professional obligations that we are subject to. Unless a different time frame applies because of business need or specific legal, regulatory, or contractual requirements, where we retain personal data in accordance with these purposes, we retain such personal data for seven years.

12. Do we link to other websites?

Our websites may contain links to other sites. Please review the destination websites’ privacy notices before submitting personal data on those sites. While we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other sites.

13. Do we change this Privacy Notice?

We will review this Privacy Notice periodically and post any updates to it on this webpage. This Privacy Notice was last updated on March 3, 2023.

If you have questions, please contact: info@5050wob.com